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Job Title

Family Services Coordinator (Click to view PDF)

Reports to

Executive Director

Classification

Full Time

Rate

$16.00 – $18.00 an hour plus benefits*

Schedule

Monday – Friday 9am – 5pm**

Location of office

New Smyrna Beach, Edgewater, and Oak Hill, Fl

* based on experience

 

** occasional evenings or weekend

 

Overview
The Family Services Coordinator, in partnership with the Community Outreach Manager and Executive Director, builds and manages the pipeline of Habitat family partners by overseeing efforts to identify potentially deserving families, evaluates qualifications for home ownership and the “Brush with Kindness” Critical Home Repair Program and makes recommendations to the Executive Director. The selected candidate will be the primary contact person for all Habitat family partners and for each applicant as they go through the review/selection process. The ideal candidate will work collaboratively with the other members of the leadership team in order to deliver upon our mission and goals.

Responsibilities

  • Interview potential family applicants for home ownership and discussing the Habitat Home ownership model.
  • Accept and review applications for Habitat housing and “A Brush with Kindness” Critical Home Repair requests.
  • Orient newly accepted partner families and track organizational requirements including but not limited to: sweat equity, financial reporting, education, and communication to key members of the affiliate.
  • Accountable staff member for oversight of the Habitat Home owner education program, and updates the training program to assure compliance with Habitat for Humanity International and Habitat for Humanity Florida guidelines.
  • Track sweat equity hours and progress towards requirements of all family partners during the selection process, to include hours at the ReStore, construction site and Habitat office.
  • Collaborate with the rest of the office staff to assure the office activities and business hours have staff available to include the family service coordinator.
  • Prepare and submit applications for down payment assistance for partner families.
  • Other duties as assigned by management.

Qualifications

Required:

  • Experience with Microsoft Office to include Word, Excel and PowerPoint
  • Positive attitude with exceptional customer service skills
  • Strong verbal and written communication skills to include positive phone etiquette
  • Detail orientated with strong organization skills
  • Ability to work well on a diverse team with positive energy while getting along well with others.

Preferred:

  • Familiarity with the mission and operating model of Habitat for Humanity
  • Experience working with volunteers a plus
  • Public speaking experience
  • Strategic planning and thinking background a plus

Physical requirements:
The role is primarily located in an office setting so candidate will sit for extended periods at a desk while using a computer. The individual may have an occasion for some limited local travel to the Habitat ReStore and/or construction build sites, along with local business and Habitat supportive agencies in Southeast Volusia County, Florida.

Interested candidates should submit her/his resume electronically to:
Office@habitatsev.org

 

Job Title

Financial & Office Coordinator (click to view PDF)

Reports to

Executive Director

Classification

Full Time

Rate

$35,000 – $42,000 annually plus benefits*

Schedule

Monday – Friday 9am – 5pm**

Loca:on of office

New Smyrna Beach, Edgewater, and Oak Hill, Fl

* based on experience

 

** occasional evenings or weekend

 

Overview

The Financial and Office Coordinator, in partnership with the Community Outreach Manager, ReStore Manager, Construction Manager and Executive Director, assures all financial and business related goals are identified, tracked and organized to assure the affiliate attains all approved operational and strategic performance measures.

The Financial and Office Coordinator works collaboratively with the affiliate bookkeeper to assure documentation of all business transactions meet compliance with Generally Accepted Accounting Principles.

Responsibilities

  • Ensures that affiliate mortgage records are accurate while adhering to delinquency management guidelines.
  • Maintains accounts receivable and accounts payable files in accordance with affiliate policy and generally accepted accounting principles.
  • Maintains and manages monthly mortgage reports and all monthly financial statements.
  • Performs daily cash reconciliation for ReStore operations.
  • Assists bookkeeper with all data entry to include general ledger and all tracking files to include, but not limited to, homeowner payments, bank deposits, construction expenses, ReStore collections, and philanthropy.
  • Establishes new mortgages to include documents for title company closing, financial statement, general ledger to assure proper tracking and efficient reporting.
  • Responsible for all escrow accounts; conduct timely escrow analysis and notify homeowner when changes occur to include but not limited to, changes in tax rates and changes in insurance coverage.
  • Initiate collection activities, including foreclosure, when indicated
  • Maintain confidential records for employee files and partner family records and applications.
  • Coordinate annual financial audit.
  • Administer construction warranty.
  • Manage affiliate property tax to ensure appropriate exemptions are realized.
  • Work with Executive Director to prepare grants to include down payment assistance programs, compliance criteria are met, and reporting is timely.
  • Other duties as assigned by management.

Qualifications Required:

  • Bachelor’s degree in accounting, finance or business administration

OR

  • Five years of direct work experience in either accounting, finance or banking
  • Strong verbal and written communication skills to include positive phone etiquette
  • Detail orientated with strong organization skills
    Ability to work well on a diverse team with positive energy while getting along well with others
  • Familiar with fundamental financial software such as Excel and experience with QuickBooks is a plus

Preferred:

  • Familiarity with the mission and operating model of Habitat for Humanity
  • Experience working with volunteers a plus
  • Experience in preparing not for profit (501 C3) financial reports
  • Strategic planning and thinking background a plus

Physical requirements:

The role is primarily located in an office setting so candidate will sit for extended periods at a desk while using a computer. The individual may have an occasion for some limited local travel to the Habitat ReStore and/or construction build sites, along with local business and Habitat supportive agencies in Southeast Volusia County, Florida.

Interested candidates should submit her/his resume electronically to:

Coralie@habitatsev.org